How You Will Save With GEMS…

GEMS primarily manage events for non-profit organisations and our business continues to thrive on return business and word-of-mouth referrals. We consider it our responsibility to, not only produce a successful and profitable event for our clients, but to look to cover GEMS service fees through our industry leading event management practices.

 Budget Management

At the forefront of our ability in making each Conference a success, is our capacity to build and maintain Conference budgets that ensures the financial viability of an event and its Association’s ongoing annual membership activities.

GEMS team will offer an honest assessment of your event’s financial objectives and create an event budget using a tried and tested formula to put your organisation in the best possible position from the start.

Our Buying Power

GEMS has significant experience working with suppliers in all areas of event and conference management and due to our buying power and long-standing relationships with preferred suppliers, we are in the best position to negotiate discounted rates on behalf of the client. We can negotiate a better rate with…

  • Venue/Accommodation Properties
  • Audio Visual Suppliers
  • Exhibition Hire Companies
  • Print + Media Companies
  • App Development Companies
  • Graphic Designers
  • Website Development
  • Speaker Bureaus/ Entertainment

 Saving Money in the Right Areas

 The GEMS Team are very well versed on the standard rates of conference and event suppliers and ensure best prices are matched, while ensuring service standards are maintained. Having an in-depth knowledge on Audio Visual requirements and itemised supplier quotes, means we can often reduce the proposed AV bill significantly by structuring the program, speaker requirements and room allocations in such a way that offers the most leverage on hire equipment and AV staffing requirements. There are many nifty and clever ways in which you can reduce the need for additional breakout room fees by maximising the use of a limited number of function rooms and spaces and working closely with the client to structure the event program to allow for this.

Increased Exhibition and Sponsorship Sales

GEMS has a dedicated Sponsorship and Exhibition Sales Manager, who works solely on the procurement of event sponsorship and exhibitors for each event we manage. Additionally, our ongoing success can be attributed to our high sponsor and exhibitor retention rate. We understand the vitally important role that sponsors and exhibitors play, to make an event happen and we make it a priority to ensure the needs of these sponsors and exhibitors are met in the lead up, during and post event.